Skip to content

Solution foundation · People and operational administration

Omnexa Workforce

A foundation for organizing people records, time, leave and documents in one place, without forcing a heavyweight HR suite.

Solution foundations configured around each organization’s requirements.

Discuss This Solution

Intended users

Who it is for

  • Growing organizations without a full HR system
  • Operations teams managing shift or site-based staff
  • Multi-location businesses
  • HR and finance administrators

Operational challenge

Employee information is kept in spreadsheets and folders, leave is approved over messages and attendance data is collated by hand for payroll — with no single, current view of the workforce.

Available modules

Modules you can start from.

  1. M1

    Employee records

    Structured profiles with role, reporting line, location and employment details.

  2. M2

    Attendance

    Clock-in, shift and timesheet capture with exceptions highlighted.

  3. M3

    Leave

    Requests, approvals and balances according to your policies.

  4. M4

    Documents

    Contracts, policies and acknowledgements stored against each person.

  5. M5

    Workforce reporting

    Headcount, absence and attendance reports for managers and payroll.

Example workflow

How work moves through it.

  1. Step 1

    Onboard

    A new starter record triggers document collection, equipment requests and system access tasks.

  2. Step 2

    Record time

    Attendance is captured by web, mobile or site device and checked against schedules.

  3. Step 3

    Approve

    Leave and exceptions route to the right manager with balances visible.

  4. Step 4

    Report

    Approved time and absence feed payroll exports and management reports.

Configuration

Integration, customization and security.

Integration options

Payroll providersIdentity providers for joiner–leaver accessAccounting systemsMessaging and emailAttendance hardware where required

Customization options

  • Leave types and entitlement rules
  • Approval chains by team or site
  • Document templates and acknowledgements
  • Custom fields and reports

Security considerations

  • Strict role-based access to personal data
  • Field-level restrictions for sensitive information
  • Access logging
  • Retention rules aligned to your policies

Implementation and support

From foundation to your system.

  1. 01Document policies, roles and approval chains
  2. 02Configure records, leave and attendance rules
  3. 03Migrate employee data with validation
  4. 04Pilot with one department or site
  5. 05Connect payroll export after a parallel run

Support options

  • Policy and rule changes as the organization grows
  • Year-end and entitlement reset support
  • Maintenance of payroll and identity integrations

Related capabilities: Software Platforms, Information Systems, Mobile Products, Digital Assurance

Common in: Manufacturing, Logistics and transportation, Hospitality, Healthcare

ENQUIRY

Shape Workforce around your operation.

Tell us how the work runs today and what needs to change. We will suggest which modules apply and what would need to be tailored.

Discuss a ProjectContact Omnexa